Engaging in bribery and corrupt practices are detrimental to the stakeholders of Melati Ehsan Holdings Berhad (“Melati” or “the Group”). Therefore, the Board has defined this Anti-Corruption Measures and Policies (“ACMP”) outlining the anti-corruption measures to mitigate the corruption risk of the Group as well as the policies governing the ethical business responses to bribery. It is the aim of the Group to ensure that this ACMP will provide the right direction for our staff members, employees and business associates to follow and to promote a corruption and bribery free business environment.
All directors, members of management and employees should adhere to this ACMP and also communicate to our business associates to adhere to this ACMP. Staff members, employees and business associates who are aware of, or suspect a violation of the ACMP shall report the violations in accordance with the Group’s reporting procedures in the Whistleblowing Policy.
|2.||The Anti-Corruption Measures
In order to manage and mitigate the corruption risks exposure, the Group shall:
Gift giving and receiving are prohibited except for the following situations:
In cases where gifts to be offered or received are more than the prescribed value, directors, employees, family members or agents working on behalf of the Group are required to record the details of the gift in “Hospitality, Entertainment & Gifts Giving / Received Declaration Form” and obtain pre-approval from an Executive Director. However, none of the Executive Director shall approve gift to be offered and received by him/herself and shall seek approval from another Director.
If approval is not obtained, the gift must be returned with a note of explanation about the Group’s Gift Policy; or donate the gift to a charity.
|4.||Hospitality & Entertainment Policy
Corporate hospitality and entertainment include hosting of functions and provision of accommodation for business partners.
In ordinary course of business, directors, management and employee may provide or receive hospitality and entertainment to /from business partners within the amount of RM500 per person (the “prescribed limit”).
If hospitality and entertainment to be offered are more than the prescribed amount, the details and reason of providing or receiving the hospitality and entertainment shall be documented in “Hospitality, Entertainment & Gifts Giving / Received Declaration Form” and approved by an Executive Director or other Executive Director, if he/she is the offeror.
|5.||Referral Payment Policy
No directors, officers, management and employees or their immediate family members shall request or receive any referral fee, commission or benefit from our business associates on personal capacity.
The Group also prohibits referral payment to government officials and individuals representing regulatory authorities.
Referral payments for securing projects and business opportunities shall not exceed 3% of the value of the underlying agreement or arrangement. Any referral payment above this percentage shall be subject to Group Managing Director’s approval.
On the other hand, referral payment for securing customer and employee shall not be more favorable than the market and industry practices.
|6.||Facilitation Payment Policy
All directors, management and employees of the Group should follow strict compliance of all internal and external procedural requirements and shall not breach any procedural requirements to expedite application and approval processes for business dealings and transactions.
On the other hand, all directors, management and employees are prohibited to accept payments and benefits for facilitation from any business associates or agents.
Sponsorship such as sponsoring for sport competitions, functions and any other events or activities is part of the Group’s corporate social responsibility (“CSR”).
All sponsorship provided should be approved by the Group Managing Director and supported with documentation.
Donations are monetary benefits or equivalent, equipment, or other benefits or contribution to a fund and charity causes as part of our Group’s CSR.
The Group will only donate to government agencies and non-governmental organisations for recreational and religious activities and events, charitable organisations, schools and associations.
Similar with sponsorship, all donations made should be approved and documented.
|9.||Review of ACMP
The Board shall review this ACMP at least periodically or at least once every three (3) years and ensure that this policy remains consistent with and relevant to current regulation requirements and corruption risk facing the Group. Amendments to be made on this policy shall be approved by the Board with a formal resolution.